The Administrative Data Governance Committee membership includes representatives from each of the three campuses and a variety of functional units.

FY25 membership:

• Mario Arango, Associate General Counsel, CSU System
• Helen Caprioglio, Associate Provost, CSU Pueblo
• Laura Jensen, Vice Provost for Planning & Effectiveness, CSU Fort Collins (Co-Chair)
• Steve Juarez, Director of Business Intelligence and Data Integrations, Division of IT
• Peggy McCready, AVP Enterprise Applications & Integrated Services, Division of IT (Co-Chair)
• Maureen O’Keefe, Senior Research Analyst, CSU Pueblo
• Dave Ryan, University Controller, CSU Fort Collins
• Stacy Sandy, Manager of Institutional Effectiveness, CSU Global
• Mara Sedlins, Data Management Specialist, Libraries, CSU Fort Collins
• Roger Seflinger, Director of IT, CSU Global
• D Tobiassen Baitinger, Registrar, CSU Fort Collins

Collectively, the Committee works to ensure that data governance across the system is consistent and accomplishes the following:

Data Quality Assurance: Data governance establishes standards and procedures for maintaining data quality, reducing errors, and improving the overall integrity of the data.

Compliance and Regulatory Requirements: The Centralized Administrative Data Governance Policy ensures adherence to relevant policies and legal statutes.

Risk Management: Effective data governance helps mitigate risks associated with data breaches, unauthorized access, and data loss.

Decision Making and Institutional Planning: Administrative data are an institutional asset that should be used to inform decision-making processes, improve institutional effectiveness, and support academic and administrative initiatives.

Interoperability and Integration: Data governance promotes interoperability and integration by establishing standards for data formats, protocols, and interfaces, enabling seamless exchange of information between disparate systems.

Stakeholder Trust and Transparency: Data governance builds trust and transparency by establishing clear guidelines for data collection, usage, sharing practices, and by ensuring accountability and compliance with ethical principles.

Resource Optimization: Efficient data governance practices help optimize the use of resources by eliminating redundancies, streamlining processes, and reducing administrative overhead associated with data management.

Governance Roles

Data Authority

A Data Authority is responsible for data pertaining to the System of Record (SOR) in their functional area. They are responsible for classifying the data in the SOR and ensuring processes are in place to collect appropriate data for University purposes while safeguarding privacy and confidentiality.  This table lists Data Authorities and their respective area of responsibility.

Data Steward

Data Stewards are responsible for oversight of the Data Users under their authority, including understanding the individual’s business needs for access to data, approving requests for access to data from potential Data Users, ensuring Data Users have the knowledge, expertise, and ability to access, manipulate and generate high-quality reports from institutional administrative data (including attending training as need to maintain a high level of skill and facility), informing Data Authorities when responsibilities or job duties have changed such that a Data User no longer needs or should have access to institutional administrative data, and verifying and keeping up to date the list of Data Users under their authority.

View List of ODS Data Stewards

If your department does not have a designated data steward or needs to have their data steward authorization renewed, please have the individual serving in the data steward role complete the following form:

Data Steward Authorization Request

Data User

Data Users are CSU employees who have been given permission to access institutional administrative data by their Data Steward, as approved by the appropriate Data Authority(ies), and generally as implemented by the Division of Information Technology.

Data Users must:

Complete training on the appropriate definition, access, storage and use of data sets as well as centrally managed enterprise reporting tool(s).

• Access only the minimum amount of data required to perform their business functions.
• Access data only in their conduct of university business, and in ways consistent with furthering the university’s mission of education, research, and public service.
• Preserve the confidentiality and privacy of individuals whose records they may access.
• Observe any ethical restrictions that apply to the data to which they have access.
• Abide by applicable laws, regulations, standards, and policies with respect to access, use, disclosure, retention, and/or disposal of information

Data Users must not:

• Disclose data to others except as required by their job responsibilities and approved by their Data Steward.
• Use data for their own or others’ personal gain or profit.
• Access data to satisfy personal curiosity.
• Store data in any manner that violates existing university policies.

Resources

• Administrative Data Governance Policy is currently being re-drafted
• Interim Guidelines for AI in University Operations