Phase 1 of the IT Service Alignment project engaged over 40 members of the division, across 10 teams, to develop comprehensive long-term strategic plans. As part of their strategic planning process, teams put forth recommendations that were reviewed and decided upon by the division’s Senior Leadership Team.
Project Management Office
- Recommendation: Invest in Resource Management tools.
- Result: This recommendation will not be implemented at this time. The Project Management Office will be seeking a new full-time Director, and the division is implementing an IT Service Management system that has the potential to offer some of the requested resource management capabilities. The feasibility of investing in resource management tools will be reevaluated in the future.
Campus Communication and Engagement
- Recommendation: Reimagine the level of support offered by this team to be at the system level, rather than focused on the Fort Collins campus.
- Result: Accepted and implemented. The group’s name has been changed to “Communication & Engagement” to remove the campus component and better represent the broader scope of their services.
- Recommendation: Place UTFAB underneath Academic Technology on the organizational chart.
- Result: Accepted and implemented. The stewardship of this group and its budget will transition from Strategy and Planning to fall under the Experience and Collaboration department and be overseen directly by the Director of Academic Technology.
Enterprise Applications & Business Intelligence
- Recommendation: Combine the Pueblo ISS team and the Fort Collins EIS team to support services systemwide.
- Result: Accepted. A transition plan will be implemented to bring these teams together while ensuring business continuity for the services they support.
Finance Business Office
- Recommendation: Consolidate the disparate financial roles within the division’s departments to the Finance Business Office.
- Result: Accepted. A transition plan will implemented to transfer Pueblo finance and Telecom finance functions and personnel to the Finance Business Office within Strategy and Planning. Software Licensing will not be moved at this time and remain in the Experience and Collaboration department.
- Also as part of this decision, cost savings were identified and will be allocated towards professional development opportunities for the Finance Business Office.
